Lillian Deeb & Scott Yano
(a) The Chief Stewards shall be jointly responsible for knowledge of the Collective Agreement, Health and Safety regulations, and other relevant legislation. They will be responsible for communicating monthly updates on the status of ongoing grievances to the Executive and General Membership in order to facilitate mobilization and organizing. Both shall also be responsible for the Grievance Procedure including meetings, research, and legal activities. Both shall work in conjunction with the Member Representative to ensure member rights are enforced and protected as outlined in the Collective Agreement. The two Chief Stewards in consultation with the Member Representative will also be responsible for maintaining any seniority lists and for checking position postings in relation to the Collective Agreement. Each semester, these two officers shall mutually agree on the division of the responsibility for the following
• Chairing and coordinating Steward meetings.
• Chairing and coordinating Grievance meetings.
• Serving as the resource person for the OH&S Commissioner
(b) In addition to these duties Chief Steward I shall act as the TSSU Executive’s primary point of contact with the Union’s Member Representative concerning the Member Representative’s employment and will sit on and be the resource person for the Contract Committee.
The Coordinator shall be responsible for coordinating General Membership and Executive meetings including setting the agenda, and shall act as resource person for the TSSU Finance and Internal Relations Committees, and for the MMC Committee if/when mutually agreed upon by the Coordinator and Organizer. The Coordinator shall also coordinate all union referenda including strike votes. The Coordinator is responsible for ensuring the TSSU logbook is produced. In addition the Coordinator shall assist the Organizer in cultivating and maintaining external contacts with other trade unions and social justice organizations on and off campus as well as communicating with the media; the Coordinator will also assist the Organizer in their organizing work, including attending caucus meetings and recruiting volunteers. The Coordinator shall perform daily bookkeeping duties in consultation with the Treasurer; this will include day-to- day check requisition and bill payments. The Coordinator shall also be in contact with the TSSU Bookkeeper and Auditor. The Coordinator is also responsible for the preparation of the annual audit and the communication with the Union’s financial institutions.
Yi Chien Jade Ho
The Organizer shall be responsible for recruiting volunteers for the Union including Stewards, volunteers for TSSU committees, and TSSU representatives for University and other committees. The Organizer shall ensure there is TSSU representation at departmental and special orientations including Tutor Marker Orientation and the Teaching Orientation Program opening plenary. The Organizer shall ensure the presence of the Union at the University’s satellite campuses. The Organizer shall be the resource and support person for the MMC and Solidarity & Social Justice Committees and shall chair the MMC committee when there is no Commissioner/Chair. The Organizer shall be the Union’s liaison with
campus employee groups, as well as off-campus trade union and social justice organizations. The Organizer shall be the Union’s media contact person. The Organizer can expect assistance in these two duties from the Coordinator. The Organizer will identify groups who are under-represented in the TSSU, work to create an environment where members will be self-motivated to participate, organize socials, and carry out publicity for upcoming events. The Organizer shall assist the Chief Stewards in the orientation and education of Stewards and shares the Chief Stewards’ responsibility for knowledge of the Collective Agreement.
The Member Representative, in collaboration with the Chief Stewards, shall be the principal person within the Union to handle grievances and prepare cases for arbitration, and perform research necessary to carry out these tasks. In all decisions made pertaining to grievances and arbitration, the Member Representative must consult with the Chief Stewards, who maintain authority on these matters, except, where appropriate, the grieving member. The Member Representative will respond to members’ questions related to their employment and the Collective Agreement. The Member Representative shall be responsible for reviewing and maintaining the contracts of TSSU members, and contacting departments to address any problems that arise from the contracts. The Member Representative shall serve as a non-voting member of both the Contract and Grievance Committees, and will keep an ongoing diary of contractual issues to be used as a resource by the Contract Committee. At the discretion of the other members of the Contract Committee, the Member Representative may be involved with bargaining. The Member Representative should principally work from the TSSU’s main office.
The TSSU Chair’s primary responsibility shall be to facilitate all GMs, Special GMs and Executive Meetings as well schedule executive meetings of the TSSU in accordance with by law H.1.2. and Bourinot’s rules. The Chair must be a signee on all legal documentation for the union, and shall also have financial signing authority. In the absence of the Chair, those in attendance at such GMs/Executive Meetings shall designate one of themselves, other than a Trustee, to chair the meeting. The Chair shall also be a member of the Internal Relations Committee. The Chair shall have a working knowledge of Bourinot’s rules.
The Ex-Officio, or advisor to the Executive, is intended to improve continuity between out-going and incoming Executives, particularly regarding reasons for previous Executive decisions. The Ex-Officio helps to ensure the non-hierarchical nature of the TSSU by maintaining an institutional memory based on lived experience. The Ex-Officio is a stipended, non-voting position to be filled by any member who served on the Executive during the previous twelve (12) months.
Membership and Mobilization Commissioner
The Membership Mobilization Commissioner (MMC Commissioner) shall be responsible for coordinating the activities of the Membership Mobilization Committee. The Membership Mobilization Commissioner shall call meetings and make sure that meetings are chaired and minuted. The Membership Mobilization Commissioner shall coordinate with union volunteers, outside partners and vendors to produce TSSU outreach material. The Membership Mobilization Commissioner shall attend Executive meetings and act as the liaison between the Membership Mobilization Committee and the Executive, in conjunction with the Organizer. The Membership Mobilization Commissioner shall also act as liaison between the Membership Mobilization Committee and other TSSU committees to facilitate the flow of information between committees and the general membership. The Membership Mobilization Commissioner shall oversee the layout and content of the TSSU website and other social media outlets, and ensure that content is updated regularly.
Occupational Health & Safety Commissioner
The Occupational Health and Safety (OH&S) Commissioner shall be responsible for sitting on the Central OH&S committee of the university and performing associated duties, in addition to coordinating between all local TSSU OH&S area committee representatives. The OH&S Commissioner shall attend executive meetings as a voting member and liaison between the Central Committee, Local Area Representatives, the Executive, and the General Membership Meeting when needed. The OH&S Commissioner will work in conjunction with the other TSSU representative who sits on the Central OH&S committee. It is expected that the OH&S Commissioner attend all available employer-funded training, provided by Worksafe BC.
The Secretary shall be responsible for ensuring that accurate minutes for GM and Executivemeetings are taken and distributed at subsequent meetings. The duty of taking minutes shall be shared between the Salaried Officers of the TSSU and the Secretary. The Secretary shall maintain a current file of all GM and Executive Minutes in the TSSU office, as well as keep a record of, and remind the Executive of, resolutions passed at these meetings. The Secretary shall facilitate access to information of past precedent and resolutions on previous meetings, and thereby assist the Ex-Officio in maintaining institutional memory.
The Secretary must be a signee on all legal documentation for the union, and shall also have financial signing authority.
Solidarity and Social Justice Commissioner
The Solidarity & Social Justice Commissioner (SSJC Commissioner) shall be responsible for coordinating the activities of the Solidarity & Social Justice Committee. The Solidarity & Social Justice Commissioner shall call meetings and ensure that meetings are chaired and minuted. The Solidarity & Social Justice Commissioner shall coordinate with union volunteers, outside allies, events, and vendors to further the goals of the Solidarity & Social Justice Committee. The Solidarity & Social Justice Commissioner shall attend Executive meetings and act as a liaison between the Executive and the Solidarity and Social Justice Committee in conjunction with the Organizer. The Solidarity & Social Justice Commissioner shall also act as liaison between the Solidarity & Social Justice Committee and other TSSU committees to facilitate the flow of information between committees and the General Membership.
The Treasurer shall be responsible for the maintenance of an accurate and proper internal bookkeeping system and for coordination with the external bookkeeper. This bookkeeping system shall be set up under the instruction of the Executive. The Treasurer shall present financial statements to the first GM of each semester and shall circulate an audited financial report to the TSSU in September of each year. This report shall be read at the September GM. The Treasurer shall be responsible for creating and submitting the Union’s annual budget to the February GM of each year. The Treasurer will work in consultation with the Coordinator in carrying out these duties. The Treasurer shall be a member of the Finance Committee.
The two Trustees shall ensure that the TSSU By-Laws are adhered to and be responsible for keeping these same By-Laws up-to-date. They shall also ensure that proper procedures are adhered to at GMs in accordance with Bourinot’s rules. Trustees must have the ability to obtain all non-email account passwords that pertain to common union business. Trustees will have access to membership lists but shall not make any changes to the lists. They shall oversee the work done by Executive Members and report any atypical decisions to the General Membership of the Union. They shall be involved with the scheduling and publication of GMs in conjunction with the salaried officers; and schedule and oversee all elections/referenda. The Trustees shall be responsible for inspecting the financial records of the TSSU on a monthly basis in consultation with the Coordinator. One Trustee shall be a member of the Internal Relations Committee and the other shall be a member of the Finance Committee.